Privacy Policy

01 / COMPANY About VERITAS

VERITAS is operated by VERITAS SERVICES HOLDING LTD. The website provides information about our event planning and coordination services, including meeting planning, ceremony planning, corporate event planning, guest and seating coordination, event scheduling and related organisational services.

02 / INFORMATION Information We May Collect

Depending on how you interact with our website and services, we may receive information that you choose to provide when making an enquiry or discussing an event requirement.

• Name and contact details supplied through an enquiry.
• Email address and telephone number where provided.
• Event-related information supplied for planning purposes, such as event type, expected attendance and preferred arrangements.
• Communication details contained within correspondence with our team.
• Basic technical information generated when a visitor accesses our website, where applicable.

We aim to collect only information that is reasonably relevant to the purpose for which it is requested.

03 / PURPOSE How We Use Information

Information may be used to understand enquiries, communicate with customers and prospective customers, prepare suitable service information, organise event requirements and provide requested assistance.

• To respond to enquiries and requests for information.
• To understand the requirements of an event planning enquiry.
• To prepare planning information and service proposals.
• To communicate regarding an existing enquiry or agreed service.
• To maintain appropriate business and administrative records.
• To maintain and improve the functionality and presentation of our website.
• To meet applicable business, accounting and legal requirements where relevant.

04 / LEGAL BASIS Legal Basis for Processing

Where applicable, we process personal information on a lawful basis permitted under applicable UK data protection requirements. The particular basis depends on the purpose for which the information is being used.

Enquiries and Requested Services

Where processing is necessary to respond to an enquiry or take steps at a person’s request before an arrangement is established, we may rely on the relevant contractual or pre-contractual basis.

Business Administration

Where appropriate, information may be processed because it is necessary for legitimate business administration, service communication, website operation or related organisational purposes, while taking reasonable account of individual interests and expectations.

Consent

Where consent is the appropriate legal basis, information will be processed in accordance with the scope of that consent. Where applicable, consent may be withdrawn by contacting us.

05 / DISCLOSURE When Information May Be Shared

We do not use personal information for purposes unrelated to the reason it was collected. Where sharing is necessary, information may be made available only to appropriate recipients for a relevant business or service purpose.

• Service providers supporting website hosting, communications or technical operation.
• Professional advisers where their involvement is reasonably required for business administration.
• Venue or event-related parties where information is necessary for an agreed planning arrangement and appropriate to the service requested.
• Relevant authorities where disclosure is required by applicable law or a valid legal obligation.

We do not sell personal information to third parties.

06 / RETENTION How Long Information Is Kept

We retain information only for as long as reasonably necessary for the purpose for which it was collected, including any applicable business, accounting or legal requirements.

Where information is no longer reasonably required, we take appropriate steps to delete it or otherwise remove it from active business use.

07 / PROTECTION Information Security

We take reasonable organisational and technical measures to protect personal information against inappropriate access, alteration, loss or disclosure.

Access to information is limited according to business need. Website and communication systems may also use standard technical safeguards appropriate to the services involved.

No online transmission or storage system can be guaranteed to be completely free from technical risk. However, we regularly consider reasonable measures for protecting information handled through our business operations.

08 / YOUR RIGHTS Your Data Protection Rights

Depending on the circumstances and applicable legal requirements, you may have rights relating to the personal information we hold about you.

To exercise a relevant right, please contact VERITAS using the details provided below. We may need to verify the identity of the person making a request before completing it.

09 / WEBSITE Cookies and Similar Technologies

Our website may use cookies or similar technical technologies to support essential website functionality, remember relevant preferences, understand website performance and improve the visitor experience.

Where a technology is not necessary for the basic operation of the website and applicable requirements require a visitor choice, the relevant choice will be presented through the website’s available controls.

Cookie information may include technical identifiers, browser information, approximate usage information and information relating to website interaction.

10 / UPDATES Changes to This Policy

This Privacy Policy may be reviewed and updated when our services, website functionality, information practices or applicable requirements change.

Where a material change affects how personal information is used, we will take reasonable steps to make the updated information accessible before the new processing begins where applicable.

This policy is intended to remain available on the website so that visitors can review the information governing our handling of personal data.

11 / CONTACT Contact VERITAS

If you have a question about this Privacy Policy or would like to exercise an applicable data protection right, you can contact us using the information below.

You may also have the right to raise a concern with the UK Information Commissioner’s Office (ICO) where you believe your data protection rights have not been appropriately addressed.